Financial Services Assistant II (Legacy Wealth Management)

We love finance, software, and (believe it or not), taxes – that’s why we love what we do! At Avantax, we celebrate our diverse experience and unique contributions and use our combined knowledge to blaze new trails in tax-focused investing.
As individuals, we contribute valuable insight from our career history to achieve the Avantax mission.
As a team, we work together to make a real impact and have a lot of fun along the way.
Our collaborative work features decades of expertise in wealth management.
We bring our unique experiences together to form the heart of Avantax - working in unison toward the goal of creating services that make it easy for clients and professionals to pursue their financial and business goals.
At Avantax, we are committed as a company and individuals to the diversity, equity and inclusion of our clients, team members and the communities in which we work.
Are you an innovative problem-solver who's eager to take on new challenges, collaborate with diverse team members and achieve excellence? If so, life at Avantax may be the opportunity for you.
Position Summary Avantax Planning Partners is seeking a Financial Services Assistant II who will handle all client inquiries and correspondence.
This individual will also prepare all client review materials and reports.
The Financial Services Assistant II will assist in the preparation of client asset management, brokerage, and insurance accounts (research or preparing applications), and all administrative duties for assigned Financial Planning Consultants (FPCs).
This individual must be an independent, flexible, professional person with the ability to make decisions.
He/she must also be a proactive, organized individual with an eye for detail.
Essential Duties & Responsibilities Prepare and review new account paperwork in an accurate and timely manner.
Organize and prepare client review materials, meeting agendas, weekly meeting updates, etc.
Serve as a liaison between internal departments to resolve outstanding issues for Financial Planning Consultants (FPCs), Certified Public Accountants (CPAs), and clients.
Assist FPCs with ongoing CPA, client, and prospect communication (e.
g.
, the status of new and existing accounts, birthday reminders, cards, and letters).
Update and maintain Client Relationship Management (CRM) database (e.
g.
, data entry, service requests, communication records).
Process client requests regarding new contributions and distribution of funds.
Communicate regularly with clients through phone and email to provide expedient and accurate information to FPCs and CPAs.
These interactions include coordination of meetings, maintenance of account records, important documents, new account setup, transfer of assets, online client access, etc.
Assist in training other Financial Service Assistants as needed.
Recommend areas for process and procedure improvement to improve office efficiency.
Perform other duties as assigned.
Education & Experience High school diploma or equivalent required.
Associate degree (A.
A.
), two-year technical, or bachelor’s degree preferred.
A combination of experience and education will be considered in lieu of a degree.
2-5 years of related Financial Services Industry or administrative services/training experience is preferred.
Experience with CRM applications such as Salesforce is preferred.
Experience with Microsoft program suite, including Word, Excel, and PowerPoint.
Previous experience supporting Financial Professionals is preferred.
Previous experience in a customer/client-facing role is strongly preferred.
Certifications: Financial Paraplanner Qualified Professional (FPQP) designation is a plus.
Physical Demand & Work Effort Keying/typing, standing, walking.
Sitting for an extended period.
Constant mental and/or visual attention; the work is either repetitive or diversified requiring constant alertness in an office environment.
The job is typically performed under comfortable working conditions; any disagreeable elements are generally absent during the normal performance of the job.
Compliance with company attendance standards.
Comprehensive Benefits We offer a competitive salary, outstanding benefits package that includes medical, dental, vision, life insurance, paid vacation and sick days, paid holidays, tuition reimbursement, and 401(k) with the company.
#Avantax At Avantax®, we believe our work benefits from the diverse perspectives of our employees.
As such, Avantax welcomes and celebrates diversity and inclusion and is committed to equal opportunity employment.
At Avantax, you can expect a supportive, open, and inclusive atmosphere and a team that values your contributions.
Avantax and its business lines, Avantax Wealth Management® and Avantax Planning Partners℠ are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, veteran status, and any other status protected under federal or state law.
Avantax considers information gathered in the hiring process, including information on this application, confidential, and only shares it on a need-to-know basis or as required by law.
If you need assistance or accommodation due to a disability, you may contact us at HR@Avantax.
com, or by calling 972-870-6000 to speak with a member of the HR Talent Acquisition team.