Administrative Assistant III

Thank you for your interest in the Administrative Assistant III position with Missoula Aging Services, a premier employer, in beautiful Missoula, Montana.
This is a full-time, 40 hour per week position on our Administrative Support Team.
The starting wage range for this non-exempt, fully benefited position is $22.
00 to $24.
00 per hour, depending upon experience and qualifications.
*Enjoy having your nights and weekends available to do what you like!* The Administrative Support Team hours are Monday through Friday between 8 AM to 5 PM.
Occasional use of a personal vehicle and travel within the Missoula community and surrounding area is required.
You must maintain a valid MT driver’s license and vehicle insurance as required by MT state law.
*Instant job satisfaction in knowing your work is making a difference in the lives of older adults.
* We are seeking a highly organized and detail-oriented Senior-Level Administrative Support Professional to join our team.
The ideal candidate plays a crucial role in ensuring the smooth and efficient operation of our Agency by providing comprehensive high level administrative support to clients, programs, and staff.
Candidates should possess excellent communication skills, be proficient in office management tasks and demonstrate a proactive approach to problem-solving.
Additionally, candidates shall: 1) Provide a welcoming environment as first point of contact for all walk-in clients, visitors, vendors, and guests.
2) Provide high-level administrative support functions for the Agency, Leadership Team, and staff where appropriate.
May support the Governing Board as needed.
3) Provides comprehensive meeting support, including coordinating venues, sending meeting invites, arranging catering, note taking, and recording minutes.
Manages appointments, conferences, and events, answers calls, and documents client interactions.
Manages calendars, emails, and prepares presentations, spreadsheets, and databases.
Coordinates projects for the Agency's Leadership Team and staff.
4) Possess extensive knowledge of office administration, clerical procedures and record keeping databases and systems.
Considerable knowledge of business communication and modern office practices, general management principles and practices, and considerable working knowledge of personal computers, hardware and software applications and other general office technology (e.
g.
, phone systems, facsimile).
5) Demonstrate considerable skill in organizing people, operational activities, taking minutes and transcribing minutes of meetings.
Extensive organizational and time management skills and use of Microsoft Office Suite programs.
Demonstrated interpersonal skills, including considerable skill in written and oral communications, and use of the internet.
Proven strategic and analytical thinking skills.
Significant skill in training adults.
The preferred knowledge, skills and abilities described above are typically acquired through the completion of a High School Diploma or equivalent.
An associate degree is highly preferred.
A minimum of five years of progressively complex administrative experience in a senior-level administrative role (e.
g.
, business administration, non-profit management, office management, administrative support, administrative secretary), along with five years of related work experience _OR_a suitable combination of education and experience.
Professional Administrative Certification of Excellence (PACE) highly preferred.
Qualified candidates must submit a *cover letter and resume* to be considered.
*For more information or to apply directly: * Visit the Missoula Aging Services website – https://missoulaagingservices.
org - Click on “About Us - Careers” (top of page) Submit your cover letter and resume to hr@missoulaagingservices.
org *Benefits:* · Missoula Aging Services is part of Missoula County’s benefits plan, providing excellent health, dental, vision, group life & long-term disability insurance (available first of the month following 60 days after hire).
· Paid Time Off, Holidays & Paid Extended Leave · Retirement (with matching contributions after one year of service) · Employee Assistance Program (EAP) · HSA/Flex · Wellness Plan · Flexible Scheduling Missoula Aging Services is an equal opportunity employer.
We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, marital status, sexual orientation or veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status.
Please advise us if accommodation is needed to participate in the application or interview process.
*MISSION* Missoula Aging Services promotes the independence, dignity, and health of older adults and those who care for them.
*VISION* Missoula Aging Services is the voice of older adults.
We provide programs and services in our communities, empowering people to age with confidence and without fear.
*VALUES* *To make our mission and vision a reality, we practice the following:* * In working with each other and the community, we follow our Guiding Principles and core values which are Integrity, Communication, Accountability, Respect and Safety.
*To support our mission:* * We are person-centered in working with our clients.
* We respect a person’s autonomy within their capacity to remain independent.
* We believe that diversified funding creates a healthy and sustainable organization.
* We recognize the value of services we provide to aging adults, to veterans and to people with disabilities.
* We determine what and when services should be fee for service based on established criteria.
* We listen first.
We believe that hearing from the people guides our direction.
* We are inclusive and non-partisan, listening to the minority and the majority.
* We are respectful in our communication and our behaviors – individually and collectively.
* We recognize that lack of awareness can lead to underserved aging adults.
* We believe that collaborative strategies can result in effective and efficient efforts and partnerships.
* We believe that volunteering provides a positive experience for the volunteers and those we serve.
* We honor and value our volunteers, respect their wisdom, experience, and engagement.
* MAS volunteers and clients are excited, enriched and valued through community service opportunities.
*DIVERSITY STATEMENT* Missoula Aging Services welcomes and values all persons and embraces diversity among our staff, clients, and others whom we serve.
We are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.
Job Type: Full-time Pay: $22.
00 - $24.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Retirement plan * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday * No nights * No weekends Ability to Relocate: * Missoula, MT 59801: Relocate before starting work (Required) Work Location: In person