Finance & HR Coordinator Job Announcement
Priority application deadline 1/18/24; applications will be reviewed on a rolling basis.
Job Summary: The Finance and HR Coordinator is responsible for providing Finance and Human Resources support within the US.
This includes preparing biweekly payroll for US-Based employees, coordinating end of month and end of year closure with the Interim Finance & Admin Manager, ensuring EPI’s HR software tool and database is up to date, and supporting hiring and exit processes.
This position is temporary and will support the Finance Department for a minimum of 6 months during the hiring and onboarding process of a new Executive Director and Finance Director, with the possibility of a continued role depending upon organizational needs and funding.
Responsibilities:
Finance
Conduct a monthly reconciliation of US based bank and credit card accounts
Coordinate with the finance manager on the month end closing and financial reporting process including data uploading of monthly field ledgers into QuickBooks Online.
Maintain and update Zapier connections between Salesforce and QuickBooks Online
Prepare Bi-weekly payroll for US based employees, including maintenance of payroll records and
timely payment of payroll liabilities and federal, state, and local taxes
Assemble information for external auditors for the annual audit
Comply with local, state, and federal government reporting requirements
Follow GAAP accounting standards
Human Resources
Work with hiring supervisors to recruit, interview, and hire new employees
Complete onboarding process and documentation for new hires following EPI policies and procedures
Oversee HR information in BambooHR platform for US based employees, including onboarding, leading an occasional audit of necessary documentation, and maintenance of employee job information and benefits information
Maintain EPI website’s “Meet Our Staff” page
Coordinate exit processes with supervisors, ensuring proper closeout activities are conducted, property is collected, and necessary documentation is completed
Recommend improvements to forms, processes and procedures as appropriate
Periodically serve as Duty Officer on the 24 hour/ERS cell phone
Other tasks as assigned by supervisor
Qualifications:
Required:
Associate's degree in accounting or business administration, or equivalent business experience,
as well as a knowledge of bookkeeping and GAAP.
Demonstrated effectiveness in written and verbal communication
Excellent time management skills and ability to prioritize projects as necessary
High degree of organization and attention to detail
Preferred:
Bachelor’s degree in accounting, human resources or business administration
1+ years of payroll experience
Experience working with QuickBooks Online, QuickBooks Payroll, BambooHR, Zapier, Jotform and Salesforce
Compensation: This position is compensated at a rate of $19.
87/hr or 3443.
33/month at 1.
0 FTE.
In addition, this position is eligible for a benefits package that includes paid time off, sick leave, holidays, health and dental insurance, and other benefits as detailed in EPI’s Employee Handbook.
Schedule and Location: The Finance and HR coordinator is a temporary, full-time position based in EPI’s office in Missoula, Montana.
Schedule and total hours may be flexible for applicants that are currently enrolled in a related program, but at least 25 hours per week will need to be spent in EPI’s office during business hours of 9am-5pm, M-F.
Questions can be directed to: Jen Muser, Interim Finance & Admin Manager: Jen@ecologyproject.
org
Whatsapp
