Conference and Event Program Manager, University Center

Application instructions are located at the bottom of the page.
Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.
silkroad.
com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College.
*Do not apply through Indeed.
com or use easy apply through Indeed.
com*.
Staff Vacancy Announcement The University Center invites applications for a Conference and Event Program Manager to join the University of Montana Conference and Event Services team.
The Conference and Event Program Manager is primarily responsible for administering all related events and projects.
In this position you will provide administrative and technical support as well.
Responsibilities: Assess program effectiveness and make recommendations for program changes if required Get involved in regular strategic planning meetings and make recommendations for the program Manage the fiscal resources of event-related activities, which include both designated and contract/grant budgets and is expected to draft detailed program budgets, working with the client to review and finalize all cost estimates Keep the overall fiscal budget within boundaries, review monthly financial reports, and make appropriate adjustments, if necessary Monitor expenses of several budgets simultaneously, reconcile accounts against the UM Banner management and UMDW systems and project costs to complete Assign and monitor work for both types of funding types and stay within payroll budget Responsible for hiring, directing, and evaluating the work of student workers, work-study student, and/or temporary, part-time, or full-time employee Assist with the business development, make outreach and solicit new clients and conference/event opportunities May serve as the spokesperson for the unit and develop strategies to generate additional revenue for the department as a whole Other duties as assigned Required Skills Strong ability to work autonomously and operate as an independent manager with excellent organizational skills and ability to multi-task and make fundamental decisions in a deadline-oriented environment Strong self-directed ability to set priorities and methods for self-success Ability to pivot and execute changes quickly in rapidly shifting circumstances Proven accounting and financial management skills Knowledge of, and experience, working with non-profit, state and federal agencies Excellent written and oral communication skills Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or government regulations Ability to write reports and business correspondence Excellent grammar and proofreading skills, with high attention to detail Ability to effectively present information in one-on-one and small group situations to internal/external customers and clients Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form Demonstrates conflict resolution skills, customer service skills, and strong problem-solving skills Possess strong computer skills, including a proficiency with Microsoft Office, Word, and Excel Provides strong administrative and financial oversight components Ability to travel within the State of Montana Must have the ability to travel to conference sites for multiple days to set up and complete a conference May be requested to attend conferences with other members of the CMS team Minimum Required Experience Bachelor’s degree or Associate’s degree and three (3) years of experience in planning and implementing conferences and/or special events including managing logistics and onsite support; or equivalent education and experience Preferred Qualifications Knowledge of University and State policies and procedures for handling cash, contracted services and accounts payable.
Experience using UMDW and X-CD conference management software or similar conference registration software.
Skillset in graphic design and experience with Canva Skill set in web design and experience with Cascade Experience in health programs About the University Center and UM The University Center enriches campus life by providing student-focused opportunities, programs, services, and space.
The University of Montana is a flagship, R1 research institution with approximately 10,000 undergraduate and graduate students.
It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge.
Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.
The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas.
In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.
To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.
University of Montana Video: Mission First, People Always City of Missoula Destination Missoula Missoula Area Chamber of Commerce The State of Montana Visit Montana Position Details Position Title: Program Manager Position Number: 471250 Department: University Center Work Schedule: Full-time, 1.
0 FTE (40 Hours a week), 12 months/year Salary: $20.
734/hr Union Affiliation: None Probationary Period: Six months minimum Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with university regulations, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities.
For example, this material is available in alternative format upon request.
As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women.
Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References: References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.
Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.
g.
, Form I-9).
Must be eligible to work in the United State upon hire.
Sponsorship is not available for this position.
How to Apply Application Deadline: Tuesday, January 30, 2024 by 11:59 PM (Mountain Time) Candidates are required to submit the following materials online via "New Resume/CV" button below.
A complete application Includes: Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position.
A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
Detailed Resume – listing education and describing work experience Three (3) Professional References – names and contact information *Applying through Indeed.
com or easy apply through Indeed.
com may result in submission of an incomplete application.
Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section.
It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.